Inventory tracking and insights system
Problem Statement
A multi-national e-commerce player was struggling with limited inventory visibility, high material wastage, accumulation of deadstock, and disorganized purchase planning
Study
- Lack of real-time inventory insights across warehouses and regions
- Significant wastage due to overstocking, expiry, and unsold seasonal inventory
- Deadstock piling up without clear liquidation or reuse strategies
- Manual and reactive procurement planning during seasonal sales
- Disconnected systems handling orders, inventory, forecasting, and procurement
- High operational cost caused by last-minute purchases and emergency sourcing
Challenges
- Manual data entry of spreadsheets as well as non-centralized purchase, order processing and inventory data.
- Maintaining data consistency across production department, purchase and inventory department
- Handling large volumes of incoming data during peak sale periods
- Real-time demand forecasting during seasonal spikes
- Security and privacy of supplier, pricing, and inventory data
- Managing background jobs for forecasting, reconciliation, and alerts
- Onboarding multiple vendors, SKUs, and locations within warehouse
Approach
- Detailed study of business workflows shared by product, supply chain, and operations teams
- Asking the right domain-specific questions to understand seasonality, lead times, and demand patterns
- Identification of critical data points: SKUs, stock levels, sell-through rate, ageing inventory, vendor lead times
- Designing a centralized inventory intelligence model
- Building a simple yet powerful UI/UX for operations, procurement, and management teams
Involvement
- From problem discovery and ideation to launch and scale
- From whiteboard discussions to wireframes and production-grade UI/UX
- From data modeling and forecasting logic to full-stack application development
- Continuous collaboration with business, operations, and supply chain stakeholders
15–25%
Working Capital Impact
Reduction in deadstock value
20–30%
Wastage Reduction
Reduction in material wastage
25–40%
Procurement Efficiency
Fewer emergency purchases
20–35%
Seasonal Waiting
Reduction in stock-outs during peak seasons
15–25%
Operational Productivity
Faster decision-making cycles
Visual Guide
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The Outcome
- Reduced the payment collection period by 21 days
- More manageable work load
- Better business relations
Partnering with this team changed how we run inventory and procurement globally. They translated complex supply-chain challenges into a clear, scalable solution, delivered iteratively, and created measurable impact within months. A true product-thinking technology partner.
J
Jainam Shah
Director, WindBridge Concepts
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